Role Permissions Guide

2. Account types and roles

Owner

Can see

• The Team Workspace they own.
• Roster, games, stats, lineups, notes/reports they created, watchlist areas, teams, settings, members, invites, access/billing controls, and Game Prep.

Can edit

• Team profile details where available.
• Team roster and schedule.
• Stats and official lineup drafts/published lineups.
• Game Prep workspace drafts.
• Team membership and pending invites.

Cannot do

• Owners should not expect notes/reports created by other people to automatically appear as shared staff documents. Notes and reports are user-scoped/private by default.

Privacy expectation

• Owner access does not mean every staff note/report is automatically pooled. Users should intentionally share report links when they want distribution.

Coach

Can see

• The Team Workspace where they are a coach member.
• Team roster, games, stats, official lineups, Game Prep, and their own notes/reports.

Can edit

• Team workflow areas such as players, games, stats, and lineups when granted Coach access.
• Their own notes/reports.
• Game Prep materials for the active team and selected game.

Cannot do

• Cannot assume access to another staff member's private notes/reports.
• Cannot use Owner-only protections or billing controls unless shown in the interface.

Staff

Can see

• The Team Workspace where they have Staff-style access.
• Team workflow and Game Prep areas appropriate for staff.
• Their own notes/reports.

Can edit

• Team workflow and Game Prep materials when the app shows editing controls.
• Their own notes/reports.

Cannot do

• Cannot manage owner protections or billing unless the interface explicitly provides that access.
• Cannot see private user-scoped notes/reports created by others by default.

Scout

Can see

• Scout Workspace features for enabled sports.
• Scout-visible players, scout-created prospects, schedules, published lineups, notes, reports, and watchlist.
• Team roster players in an allowed sport where visible to the scout.

Can edit

• Scout-created prospects.
• Their own private notes and reports.
• Their own watchlist.
• Public/share links for reports when available.

Cannot do

• Cannot edit team roster, team games, stats, official lineups, settings, billing, or Game Prep unless separately granted Team Workspace Coach/Staff-style access.
• Cannot use Game Prep from Scout Workspace.

Privacy expectation

• Scout notes and reports are private to the scout by default. Scouts can intentionally share reports through report share links when that feature is available.

Parent

Can see

• Read-only team/public-style information, especially lineup-related information when granted access.

Can edit

• Parent users should not expect editing controls for team workflow, notes, reports, stats, official lineups, or Game Prep.

Cannot do

• Cannot create, edit, or delete notes/reports.
• Cannot manage roster, schedule, stats, lineups, Game Prep, members, invites, or billing.

Invite behavior

Owners and permitted team admins can create invite links from Settings. The invite UI may show Admin and Coach options, but accepted Admin and Coach invites both become Coach-style team membership. Do not treat Admin as a separate team role in normal team membership.